Facility Use Requests
Hazlet Township Public Schools has created a new website designed to help make renting facilities easier for the general public. Before you can reserve a facility, however, you must register your organization. Once approved, you will have permission to submit requests to use our facilities. Please note that the system will process requests for events which are scheduled to be held within the next three months.
Please be aware that the Hazlet Township Public School District facilities are not available during District Holidays. Please see links to the 2023-2024 School Calendar and Local 32 Holiday Schedule.
District Holiday Calendar: Click here (Updated for 23-24 School Year on 6/29/23)
Local 32 Holiday Schedule: Click here (Updated for 23-24 School Year on 6/29/23)
To register to become a community user or, once registered, to submit a request to rent a Hazlet facility, please follow the directions below.
TO REGISTER:
· Click here to access the Facility Use Calendar link
· In the upper right corner, click on “Log in to Request Facility Use”
· Click to Create an Account
· Read and agree to abide by terms and conditions of the District
· Fill out the contact information including name, email address, phone number, address and password. All passwords must contain at least six characters and can be made up of any combination of letters, numbers, and/or symbols. Passwords are not required to include any capital letters and are not case sensitive.
· Click Save & Next
· Provide organization information including name, address and type of organization.
· Click Save & Next
· Submit Registration
Your request to become a community user will be routed to the administration for approval. You will receive an email confirmation once your request has been approved. Please note that your request will not be approved unless you have supplied the District with a current Certificate of Insurance for your organization. For more information on how to become a community user, click here.
HOW TO SUBMIT A RENTAL REQUEST:
· Go to the Facility Use Calendar
· In the upper right corner, click on “Log in to Request Facility Use”
· Log in using the email address and password submitted as part of your registration
· To check availability of the facility, use the filter buttons to select the location and date(s)
· Click the Request Facility Use tab at the top of the page. You will have two choices as follows:
NORMAL SCHEDULE – This allows you to request from one to up to 20 events. All events should be in the same room(s) at the same time over different dates.
RECURRING SCHEDULE –This allows you to request from one to up to 100 events in the same room(s) at the same time over different days. These events are scheduled on a recurring basis (i.e. every Monday and Wednesday for a month or every Sunday for a year, etc.)
Fill out the form which asks for the event title, description, school or facility, room or building, date(s) and start and end times
Click Check Availability
If the room/building is available, continue to complete all of the questions including the organization name, contact , and insurance expiration date
Request maintenance service as needed
Provide event information including the number of adults and children attending, extra chairs required, etc.
List additional needs
Sign by using your email address and confirm that you agree with the terms and conditions of facility usage
Submit your request
You should receive an email notification confirming that your request was received along with a Schedule Identification Number. Your request will be routed through the proper channels and you will receive an email confirming or denying your request. The system will only review requests which are scheduled to be held over the next 3 months. For more information on how to submit facility requests, click here.
Go here to review the District's facility rental fees based on your organization's classification. (Updated for 23-24 School Year on 6/29/23)
Click here to review the District's Maximum Occupancy of Facilities.
Please click here to view the Regulation (7510) on the use of School Facilities.
Please click here to view the Policy (7510) on the use of School Facilities.
Need help? Call School Dude at 877-868-DUDE (3833) or Veronica Infante at 732-264-4802 (extension 1108).